People and households
Keep member, family, branch, and group information organized without losing the human story.
The connected ministry workspace
Church management software for members and follow-up.
Keep member and household records, assign visitor follow-up, and organize groups, events, and volunteers in one workspace. Small churches can start with free core management for up to 100 members.
Core church management is free for up to 100 members. Product and usage limits apply. · View pricing
What your team can do
People, follow-up, and the ministry week.
Keep your directory, visitor next steps, events, teaching, and care connected so the responsible team can see what needs attention.
Visitors and follow-up
Bring first-time guests into a clear inbox, assign next steps, and keep care visible.
Events and gatherings
Plan recurring church life, registrations, attendance, and reminders from one calendar.
Volunteers and serving
Publish opportunities, build teams, schedule services, and spot coverage gaps early.
Teaching and media
Publish sermons, devotionals, bulletins, and livestreams so the message lasts beyond Sunday.
Prayer, giving, and care
Coordinate prayer requests, pastoral attention, funds, and donor records with appropriate access.
Is it right for your church?
Start with the people and work your team already knows.
TheFaithApp fits churches that want a shared member directory, visible visitor follow-up, and a connected place for weekly ministry work. Small churches can begin with the Free plan; growing teams can compare capacity before choosing a paid plan.
Review the product screenshots and setup guide with a practical scenario in mind: adding your existing member records, assigning a first-time visitor's next step, or coordinating an event with your serving team.
Start with a free visitor follow-up plan to agree on the welcome, timing, and responsibilities your team wants to keep connected.
Before someone shares a prayer request, explain who can read it, what anonymity means, and how review works. Prayer request audiences and review (English).
Explore the productKnow the plan boundaries before you begin.
- Free core management: up to 100 members, 3 staff administrators, and 1 branch, with people, households, groups, events, care, teaching content, data import, and full export.
- Starter allowances: forms, giving, campaigns, check-in, and discipleship have separate limits. The Free plan includes 1 email or SMS campaign per month.
- Optional costs: the Digital Ministry Assistant and Prayer Rooms Plus are add-ons. External services, including message delivery and payment processing, are billed separately.
Count stored member profiles, excluding deleted profiles, rather than Sunday attendance. In a fictional example, a church with 95 stored profiles that imports 5 more reaches the Free plan’s 100-profile limit.
Compare current plans and allowancesChurch management questions
Choose with a clear view of the next step.
Comparing your options? Read the church management software comparison (English) or the small-church software buyer guide, then explore the product with your own workflow in mind.
Is TheFaithApp church management free?
Yes. Core church management is free for churches with up to 100 members, 3 staff administrators, and 1 branch. Wider products have starter allowances, and optional add-ons and external services cost extra. Check current pricing before choosing a plan.
How can we check whether TheFaithApp fits our country?
Review member management separately from SMS delivery and online giving. Match your member, staff and branch counts to the plan, then confirm your team’s language and device needs before rollout.
For SMS, use your church’s Twilio account and check destination availability, sender requirements and delivery charges. Review SMS setup and costs.
For giving, confirm that your church is eligible to receive payments in its country with the selected provider. Check account requirements, payment methods, currencies, fees and settlement terms. Review online giving setup.
For example, a church in Uganda should verify its own payment connection and the currency it will receive before offering mobile money giving. A provider’s published country coverage alone does not confirm a working TheFaithApp connection. Use the same checks for every country where your church operates.
How do we choose the best church management software for our team?
Compare the work your team does each week: keeping member and household records accurate, organizing groups, assigning visitor follow-up, and planning events and volunteers. Check member, staff, and branch limits alongside add-ons and external costs. Confirm which records you can export and who can see private information. Use the same practical scenario when reviewing each option so you can judge the fit for your church. Record each walkthrough with the church management software evaluation checklist.
Name an owner for member records and agree who may view, change or export them. Review access when responsibilities change, and set retention rules for each type of record under your church’s policies and applicable local requirements. Work through the church data privacy framework.
How can we add members with or without a spreadsheet?
After church access is approved and your administrator account is set up, add people one at a time from the Members list. A CSV is optional. You can save a member record without sending an invitation; choose a welcome invitation only when the person is ready, with an email address for delivery. Your plan’s member limit applies to saved records, including those not yet invited. See the member-entry steps (English).
You can import members from a CSV file, map columns, and review import results and history. Prepare your records using the member import and migration guide (English). Full data export is included on the Free plan.
Before moving a spreadsheet, agree on a field map and test a small, approved sample. Review excluded rows and test what both an administrator and a limited-permission account can see before the full move. Plan giving history and confidential care notes separately. Use the church database migration checklist.
How does visitor follow-up work?
The Visitor Inbox keeps a visitor's journey status, follow-up owner, source, and next planned connection visible. Your team can assign responsibility and review outstanding next steps rather than keeping follow-up in separate spreadsheets.
Can we collect registration or connection-card responses?
The connected Forms product collects responses, and events support registration. Forms have their own plan limits: the Free plan allows 3 active published forms and 100 responses per month. Explore Forms and review the workflow before rollout.
How can our team try the workflow before choosing?
Review product details or open the demo dashboard sign-in.
Watch the 88-second account-setup walkthrough to see the access request, private invitation, registration and first dashboard. The English video uses fictional details and AI narration.
When you are ready, request access. Requests are reviewed, and approved churches receive a private account-setup invitation. Downloading the church member app does not create a church-admin account.
Choose one workflow, prepare its records, and agree on team handoffs before expanding. Plan your first 30 days (English).
Visitor follow-up and member records
Give the next person a clear handover.
Use Visitor Inbox to record a guest’s request, permitted contact method and next responsible person. When the relationship is ready for a member record, review possible matches and carry the next action into the member profile. Keep the welcome conversation and account invitation as deliberate steps.
A checklist for the welcome team
- Prepare the guest’s starting point. Check the branch’s arrival, gathering and accessibility information before sharing its Plan a Visit or Connect Card page. Guests can use these pages without signing in; a submission creates a visitor record for staff to review.
- Read the contact choices. Open the visitor’s Overview and check their request, preferred method and permission for that exact channel. Email permission does not include text or phone permission. Respect No follow-up; a pastor-conversation request does not grant marketing permission.
- Name the next action and its owner. Check the visitor’s follow-up owner and the owner of each personal task, then set a useful title, channel and due date. Changing the visitor owner does not reassign existing tasks. Confirm the handover with your colleague; an assignment alone does not show that they have accepted the work.
- Record what actually happened. Review the timeline before contacting the guest again. Update the task and its outcome after the action. Completing a staff task records the team’s work; it does not mean the guest replied or accepted an invitation.
- Choose the member record carefully. When ready, use Link existing member or Convert to member. Review possible exact email or phone matches first; records are not merged automatically. The original visitor notes, tasks and timeline stay in Visitor Inbox. Add any continuing member task through Assign follow-up on the member profile, with its owner and due date.
A record and an invitation are separate
Converting a visitor sends no account credentials and copies no contact permission to the member record. In Members, staff can save a new record without an invitation or deliberately choose a welcome invitation. Sending one requires an email address; check the person’s readiness and current contact choices first. Your plan’s member limit applies to saved records.
Assign follow-up on a member profile records a staff task. It does not send a message or place a call; the assigned person carries out the action and records the result.
Choose who needs to see the information
Keep public arrival information separate from staff follow-up context. On member profiles, choose staff or pastoral note visibility; pastoral notes require the Pastoral Care permission. Avoid placing sensitive pastoral details in a general handover note.
The member-facing directory has its own visibility settings. Contact fields are private by default, children are excluded by default, and members can control their profile and field visibility. Check these settings before inviting people to use the directory.
Church events and volunteer scheduling
Prepare the gathering and the people serving at it.
An event needs clear details for attendees. A serving plan needs suitable roles, preparation and real responses from volunteers. Use TheFaithApp to prepare both, then check the event occurrence and the team’s coverage before inviting people to rely on them.
Prepare one event occurrence
- Make the details usable. Add the title, date, time, location and contact person in Events. For a recurring gathering, check the next occurrence and the end of the repeating schedule.
- Choose the registration experience. Decide whether registration is required and whether to use built-in registration or an external link. For built-in registration, review the deadline, capacity, waitlist and only the questions your team needs. Capacity includes the person registering and their additional guests.
- Check the audience before sharing. Enable Public event when guests should open the event without signing in. Copy its public link and check the page, date and registration destination in a signed-out browser.
- Share the right date. Guests can add the selected occurrence to their calendar from the public page. Use the registration option to request places.
- Review the right attendance list. For built-in registration, load the intended occurrence in the event’s registrations workspace. Registered, waitlisted and checked-in counts describe different states; a registration is not proof that someone arrived. Review external signups in the tool your church chose.
- Check the member’s next step. Open the event on a member’s phone and check its date, location and registration destination. For built-in registration, review the member’s status and configured self-check-in window. Keep an authorized staff check-in contact available for questions at the door.
Fictional example. A monthly welcome lunch has 16 places per date. With 14 places taken for November, a party of three goes on that date’s waitlist if enabled. The coordinator shares the public event link with the November date in the invitation and opens the November check-in list at the door.
Prepare roles and review responses
- Define the work. In Volunteers > Schedule & Teams, prepare the ministry, roles and service or rehearsal plan. Check its date, timezone, location, call times and role instructions.
- Check suitability before assigning. Review availability, blockouts, overlapping assignments, serving rest and preferred load. Check the role’s recorded clearance and training requirements and resolve warnings before publishing.
- Publish invitations deliberately. Publishing invites assigned members; it does not confirm them. An open role can be claimed by an eligible active serving-team member. Review filled, confirmed and unfilled positions separately.
- Leave time to resolve gaps. Agree on a response-review date. Members can confirm, decline or request a swap in the Volunteer Hub. Review the actual response and any proposed replacement before changing coverage.
- Prepare the person after the assignment. Check that they can find their call time, instructions and published preparation material. Use their chosen, permitted contact channel for follow-up; an invitation or reminder is not a confirmation received.
Make the worship plan usable
Prepare an ordered run of show with songs, prayers, messages, transition cues, responsible roles and timing. Members can open the published plan from their assignment. Check that preparation links and files open and that your church has permission to use the material before sharing it.
Keep clearance and care with the responsible team
Clearance fields record your church’s review. TheFaithApp does not perform a background check or certify a volunteer’s safety or legal eligibility. Keep sensitive eligibility and wellbeing information with authorized leaders, and use the schedule to support a human conversation and decision.
Community Groups preparation
Prepare your church’s groups before inviting members.
Give each group a clear meeting plan, joining policy and responsible leader. Members find Community Groups through Connect in TheFaithApp; staff maintain the groups and review membership requests in the dashboard. Prepare the handover between those two experiences before sharing an invitation.
A checklist for the group team
- Prepare the group’s details. Check its campus, meeting day, time and location with the responsible leader. Set the joining policy and capacity. Community Groups are member-facing groups; dashboard permission groups serve a separate staff-access purpose.
- Explain what joining means. Open groups make a member active immediately when joining is allowed and capacity permits. Approval-required requests stay pending until approved. Invite-only groups do not allow self-service joining; arrange the invitation with church staff. A pending request is not active membership or group-chat access.
- Name the reviewer and next action. Agree how the group leader will hand requests to authorized staff. Staff review pending requests in Members and approve or decline them. Check capacity before approval; it applies when membership becomes active. Tell members who to contact while they wait.
- Prepare the feed and any connected chat. Active members can use group posts and shared study guides. The group feed allows member discussion and comments, including comments on announcements. Staff can create one Discussion chat and one Announcement chat per group. Ordinary active members can converse in Discussion; Announcement chat is read-only for them, while group leaders and authorized staff can post.
- Review directory visibility separately. A member chooses whether an active group connection appears in directory results. Hiding that connection does not end membership. Profile and field visibility rules still apply; joining does not make private contact details public. Pending, declined and inactive connections are excluded from directory results.
- Include leaving in the handover. Leaving or removal ends active membership and access to the connected group chat. If channel participation is out of sync, authorized staff can use Reconcile access. Review the membership record and chat access rather than sharing a private member list to resolve the issue.
Church teaching through the week
Prepare a sermon. Share a reflection. Give members a next step.
Your church prepares the recorded messages and written reflections members find in TheFaithApp. Start with one message and one devotional, then check the experience your church has made available.
Publish a church sermon members can return to.
Keep your church’s audio and video messages in a library members can browse during the week. Add the recording, title, description, cover image and category from the web dashboard. Categories also give members a way to browse a sermon series in TheFaithApp.
Prepare one usable message
- Confirm your church may use the recording and artwork, and that names or personal stories are appropriate for the intended audience.
- Choose an uploaded audio file, uploaded MP4 video, or a supported external source. Use a clear title, description and category, then check playback on a member’s phone.
- If you use sermon AI, review the transcript against the recording before publishing it. Review translations, insights and clips separately; generated material does not become member content automatically.
- Add an optional next action the church can follow through: a Community Group, Event or giving link. Check the destination before members use it.
Choose the source with the next step in mind
Sermon AI generation tools use uploaded audio or video files; linked videos do not offer the same generation tools. Generation is part of the optional Digital Ministry Assistant add-on, with one free transcript available for a church to try. Published sermon content remains available to members independently of that generation entitlement. Review current allowances before planning regular use.
Prepare a transcript and review its next outputs.Members use the official TheFaithApp app. Downloaded sermon audio is a specific offline feature; it does not make every video or live service available offline.
Publish church devotionals for the week beyond Sunday.
Prepare written reflections in your church’s own voice. Add the date, author, title, Bible reading, reflection and thumbnail in the dashboard. Include the prayer or confession, further-study text and tags your church wants readers to use. Recurring entries and optional notification times help your team prepare a publishing rhythm.
Review before saving
- Confirm the Scripture reference, reflection, author credit and image are ready for the audience. Keep private pastoral details out of a devotional.
- Check the date, recurrence choice and optional notification settings. Decide who will maintain or correct the entry afterward.
- Review the church’s devotional visibility setting. Public devotional pages can be read without member sign-in; a future date is not a substitute for a private draft.
- Open the devotional on a member’s phone and its public page in a signed-out browser. Check readability, images and the exact sharing destination before announcing it.
Make the audience deliberate
Devotionals are saved records rather than a private draft-and-approval workflow. Public listing uses the church’s Show All Devotionals Publicly setting and devotional dates; enabling that setting can expose future-dated entries. Finish the church’s editorial review before saving a reflection; keep unfinished or confidential material in a separate private workspace.
This is your church’s teaching, not a promise of a new reflection supplied by TheFaithApp every day. A devotional reflection and a published Bible reading plan are separate content types; use the reading-plan guide when you want ordered reading days and household prompts.
Sermon AI for church teams
Turn a recording into material your church can review.
Start with your church’s uploaded sermon and a checked transcript. TheFaithApp can help prepare a summary, discussion questions, translated text, communication drafts or video clips. Choose the next step your church needs, then review its wording and audience before sharing.
Prepare the source and allowance
- Use a recording your church is authorized to process and share. Check the speaker’s permission, music or artwork rights, and any personal stories before uploading it for AI generation.
- Upload an audio file or MP4 video. Linked audio, YouTube videos and other external video or livestream links do not provide the same sermon AI generation tools.
- Check your church’s available trial or active Digital Ministry Assistant add-on. Each church can try one free transcript; other AI generation tools require the add-on. Paid transcription uses a monthly minutes allowance. Review your account’s remaining minutes before planning a series.
Review the transcript first
- Generate the transcript, then listen against its lines and timestamps. Correct names, Bible references and words that change the speaker’s meaning.
- If you request cleanup suggestions, review each proposed correction. Applying a suggestion changes the open editor; you still choose what to keep and select Save changes. Publish the checked transcript when it is ready for members.
- Review each later output against that transcript. Check translated wording with someone who knows the language, and verify questions and summaries reflect the message. Copy edits you want to keep before regenerating; regeneration replaces the current AI draft.
Choose a useful output and its destination
Generating material and making it available to members are separate steps. Transcription quality varies with the language and recording. Choose from the translation languages offered in the dashboard and review the result before publishing it.
- Audio chapters and sermon insights
- For uploaded audio, review chapter titles and start times, or the summary, key points, Scripture references, reflection questions and discussion prompts. Edit and save them, then publish the material you want members to see.
- Transcript translations
- Translate a reviewed audio or uploaded-video transcript into an offered language. Review and edit its lines, then publish that language separately. Members see published translations; a translation still in review stays hidden.
- Staff drafts and quote cards
- For uploaded audio, edit a social post, newsletter summary, bulletin announcement, small-group guide or short devotional, then save and copy the draft. Review the excerpt and attribution before downloading a quote card. Staff choose where to publish these materials; generation does not post them to a blog or social account.
- Uploaded-video clips
- Review the suggested title, start and end times against the recording. Generate the chosen clip and check the completed file before downloading it. A rendered clip remains for staff until an admin selects Publish to members; it is never posted automatically.
Published sermon material remains available to members independently of the generation add-on. Assistant reply credits and sermon transcription minutes are different allowances; check the current add-on and your church’s account before committing to regular generation.
Inside Church Management
Share the message. Nurture the week.
Move from a broad overview into the real work your teams do throughout the week.
01 · Product view
Know people beyond a row in a spreadsheet
Search members, households, branches, groups, and engagement context from one directory.
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02 · Product view
Give every visitor a visible next step
Track journey status, follow-up ownership, source, and the next planned connection.
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03 · Product view
Plan events without losing the people involved
Keep registrations, dates, teams, and communication connected to the wider church calendar.
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04 · Product view
Turn serving opportunities into prepared teams
Publish opportunities, organize roles, and see where coverage still needs attention.
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05 · Product view
Keep every sermon easy to find
Manage searchable video and audio sermon libraries from the same workspace.
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06 · Product view
Carry teaching into the rest of the week
Prepare and publish devotionals that are available wherever members use TheFaithApp.
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07 · Product view
Treat prayer and care with appropriate context
Review requests, assign pastoral attention, and keep sensitive work appropriately restricted.
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08 · Product view
Ask for help where the ministry data already lives
Use the optional Digital Ministry Assistant to find information and draft everyday church content.
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Built into the product
Share the message. Nurture the week.
Publish video and audio sermons, organize devotionals, and make teaching easy to find long after Sunday.
- A shared dashboard for the church office, ministry leaders, and trusted volunteers.
- Role-aware access keeps sensitive work with the people responsible for it.
- Member-facing experiences connect naturally to your church mobile app.
- 01Member and Household Directory
- 02Visitor Inbox and Follow-Up
- 03Events, Gatherings, and Volunteers
- 04Video and Audio Sermon Publishing
- 05Devotional Publishing and Public Sharing
- 06Prayer Care and Church Communication
- 07Online Giving and Fund Management
A simple ministry rhythm
From setup to a clearer next step.
Bring your church together
Import or add people, households, branches, groups, and ministry records.
Plan the ministry week
Coordinate gatherings, events, volunteers, communication, and content.
Care with context
Follow visitors, prayer, giving, and pastoral needs without scattered spreadsheets.
For church members
Download TheFaithApp church app.
TheFaithApp is the member app connected to your church. Download it for iPhone or Android to find your church's sermons, devotionals, updates, and events in one place.
Explore the member app features
For church administrators
Manage your church in the web dashboard. Setting up a new church? Request access for review before setup.
Guides and next steps
Put Church Management into practice.
Compare church management options, prepare your records, and plan a welcome your team can follow through.
01Church management setup guideLearn how to manage members, CSV imports, branches, gatherings, and staff permissions.↗
02Compare church management software (English)Use a practical comparison to review capacity, workflows, and separate provider costs.↗
03Prepare Sunday visitor follow-upGive each visitor request an owner, a next action, and a due date with a practical Sunday checklist.→
04Request accessTell us how your church wants to use Church Management. Requests are reviewed before setup.→
One platform. Built around real ministry.
Put Church Management to work for your church.
Review product screenshots and setup guidance, then request access to begin with the workflows your church needs.